Zotero is a free, open source reference management program maintained by the Corporation for Digital Scholarship in the USA. It is used as a desktop application that is available for Windows, Mac, Linux and iOS. The application is available in several languages. The installation defaults to the same language as your computer operating system. You do not need administrator privileges for installation. It is not necessary to create an user account if you use the application on single computer only. Remember to backup your Zotero database.
If you want to use Zotero on several computers, install the desktop application to all those computers and create your user account. The Zotero databases on individual computers are synchronized via the account. Please do not use a networked drive or a cloud storage space as a substitute for the user account. This may cause problems. There is unlimited storage space for references in the account. You may see the references in your account also by logging in to Zotero website. The account acts also as a backup of your Zotero database. However we recommend also a separate backup to be taken periodically, if at all possible.
Reference attachments such as publication pdf's are not synchronized. You may synchronize the attachments via Zotero Storage functionality. It is free until 300 megabytes are used. You may buy additional storage space on the Zotero website.
It is possible to switch off the attachment synchronization. You may even consider not to save any full texts at all to Zotero. Online publications may be linked to Zotero references (see instructions below) and free Zotero Storage space is quite small.
Use Zotero Connector extension on your browser to add new references to Zotero. The extension usually installs itself automatically along with the desktop application and is compatible with Firefox, Chrome, Edge and Safari. The extension finds citation information (metadata) automatically from search results and websites and saves the metadata to Zotero. Publication pdf's are also saved, if they are available. The pdf saving may be switched off if necessary. It is also possible to import references as RIS files and as PubMed files.
In order to add citations to your text and create bibliographies you need a Zotero plugin in your word processor. The plugin is available for Word (stand-alone version), LibreOffice and Google Docs. The plugin is usually installed automatically when you start Zotero desktop for the first time. There are about 10 000 ready-made citation styles available. You may modify the styles by yourself if necessary. The styles are made with CSL language. It is an open standard describing the internal structure of the style. CSL based styles are also used in other programs such as Mendeley.
Install Zotero desktop and create your user account here.
How to link UEF Primo e-journal articles to your Zotero references
- Click Edit on the Zotero menu bar and select Preferences.
- Click Advanced on the Zotero Preferences window.
- Type https://libkey.io/libraries/1029/openurl to OpenURL Resolver: and click OK.
How to open e-journal articles
- Click the title of the article you want to open on the Zotero desktop.
- Click the straight green arrow at the top right corner of the reference list and select Library Lookup.
- Enter your UEF username and password, if asked for.
- Article opens in a little while, if e-version is available.