At the University of Eastern Finland, personal data are processed within the following processes. Please refer to the list below to learn more about the processing of personal data.
More information: tietosuoja@uef.fi.
As a Data Controller, responsible for processing your personal data is
University of Eastern Finland
Joensuu: Yliopistokatu 2, PO Box 111, 80101 Joensuu
Kuopio: Yliopistonranta 1, PO Box 1627, 70211 Kuopio
Phone 0294 45 1111 (exchange)
For scientific research, the data controller is defined separately for each research. The controller can be the researcher him/herself, the research group or the university.
Why do we process your personal data?
The University is processing your personal data in the following purposes:
- To apply for a grant and to prepare grant decisions.
- To inform grant recipients on the grant.
- To prepare and make grant payments and to follow up the payments according to the payment procedures of the University of Eastern Finland.
- To prepare statistics on the grant applications, and to keep contact to grant recipients.
Do we use automated decision making or profiling?
We do not make automated decisions or profiling.
Why do we process your personal data?
The legal basis to process your personal data is the purposes of legitimate interests pursued by the controller. The grant that you apply makes a significant relation between The University and yourself.
What personal data do we process?
In this purpose university is processing following personal data of the grant applicants: name, year of birth, address, profession, current work unit, email, telephone number, information on the degree completed, name and field of the research work, name, title and institution of the referee and inviter, employment status and information needed to make grant payments.
How long do we keep your personal data?
The retention period of the grant applications and grant decisions is 13 years. The retention period of information related to grant payments is according to the Accounting Act.
Where do we get the personal data that is needed?
The personal data needed is received from the data subject (grant applicant).
Transfers of personal data
Data is transferred nationally to stakeholders (accounting information to tax administration, intermediary bank, State Treasury) and internally at the university to the finance data warehouse for payment and reporting purposes. The report prepared by a grant recipient is delivered to the financer.
Transfers outside the EU or the EEA and criteria for transfers
In principle, personal data will not be transferred outside the EU or the EEA.
Data Controller is:
University of Eastern Finland
Joensuu: Yliopistokatu 2, PO Box 111, 80101 Joensuu
Kuopio: Yliopistonranta 1, PO Box 1627, 70211 Kuopio
Phone 0294 45 1111 (exchange)
Helena Eronen Data Protection Officer