Instructions and forms

The UEF Committee on Research Ethics carries out reviews on ethics of non-medical research involving humans which are not, by law, assigned to be reviewed by the official Ethics committee of central hospital district. Reviews on research ethics are intended for studies completed as postgraduate research.

When assessing research projects and studies in the humanities and social and behavioural sciences, the UEF Committee on Research Ethics adheres to the ethical principles of the National Advisory Board on Research Ethics, which are the following:
    1. respecting the autonomy of the subjects;
    2. avoiding harm; and
    3. privacy and data protection.
    
Researchers are recommended to read the guidelines of the National Advisory Board on Research Ethics before starting to plan a study and requesting a statement.
Studies and research projects in the humanities and social and behavioural sciences are always required to undergo review on research ethics when:
1.      The study involves an intervention in the physical integrity of the subjects.
2.      The study deviates from the principle of informed consent (an ethics review is not required if the research is based on public documents, registries or archived data).
3.      The subjects are children under the age of 15, and the study is not part of the normal activities of a school or an institution of early childhood education and care, and the data are collected without parental consent and without providing the parents or guardians the opportunity to prevent the child from taking part in the study.
4.      The study exposes the subjects to exceptionally strong stimuli and evaluating possible harm requires special expertise (for example, studies containing violence or pornography).
5.      The study may cause long-term mental harm (trauma, depression, sleeplessness) beyond the risks encountered in normal life.
6.      The study can signify a security risk to the subjects (for example, studies concerning domestic violence).
Furthermore, researchers can also request a statement from the UEF Committee on Research Ethics, if

  • the subject, funder or partner so requires; or
  • the results are to be published in a scientific journal which requires an ethical review.

How to submit a request for a statement

The request for a statement with the required appendices should be submitted by email as one PDF file to the address:
tuetto (at) uef.fi 

The request should be sent at latest two weeks before the next meeting of the Committee.

The person in charge of the study (for a doctoral dissertation research, the supervisor acts as the person in charge of the study) has to sign:

  • the request for statement (item 14.) and
  • the mandatory appendix 2. (the assessment of the ethical aspects of the study by the person in charge)

If needed, the signed request for statement with appendices can also be sent by mail to the Secretary of the Committee to the address:
University of Eastern Finland / Mika Saikkonen
P.O.Box 111
80101 Joensuu


The UEF Committee on Research Ethics discusses all requests for statement and the related documents in confidence.

Request for Statement form (Word-document, updated January 16, 2018)

Instructions for filling out the Request for Statement form (PDF, updated March 26, 2018)

Guidelines of the National Advisory Board on Research Ethics: Ethical principles of research in the humanities and social and behavioural sciences and proposals for ethical review (PDF)

Further information is also available from the Secretary of the Committee (Mika Saikkonen, mika.saikkonen@uef.fi tel. 050 346 8118) and the Committee members.

Instructions for continued processing of requests of statement
The Committee on Research Ethics can send the request back to the researcher for revisions and insertions. When the researcher is rewriting the request and its appendices, the committee instructs that the changes are presented by
    • listing all changes made in a separate accompanying letter and
    • by highlighting the changes in the request form and other documents


In what kind of situations is it needed to make an amendment request for the Committee on Research Ethics, related to a study which has received a supporting statement earlier?
 
An amendment needs to be presented when:
a new sub-project will be added to the project
new research material will be included in the project

If the research is discontinued so that the research subjects may feel uncertainty about their status or about the use of the research data, a notification has to be made to the Ethics Committee.

An amendment is not needed, when:
changes to the implementation periods of the study occur (e.g. regarding the timetable of the data collection). 
a certain part of the research will not be realised. The appropriate notifications about the changes must however be sent to the Ethics Committee.