Closing of university facilities

(Updated 18 March 2020 at 7.45)

The facilities of the University of Eastern Finland were closed on 17 March 2020 at 16.00, in accordance with the instructions issued by the Finnish Government on 16 March, and the university moved all of its teaching online.
Section 58 of the Infectious Diseases Act is applied to the universities. This means that all unnecessary visits to the university’s campuses are prohibited. Access badges will remain operational, but it is allowed to come to the university only when absolutely required by the duties.

I need to visit the campus to take care of something. Can I do this? (Updated 20 March 2020 at 14.45)
All unnecessary visits to the university’s campuses are prohibited. Access badges remain operational, but it is allowed to come to the university only when absolutely required by the duties. If it is absolutely necessary for you to come to the university, you will need permission from the head of the department/school/unit, and your visit to the campus should be as brief as possible.  The instructions issued by the authorities and the university to prevent the virus from spreading are to be followed in the university’s facilities. Please note that for example visiting the campus to water your office flowers or plants is not an absolutely necessary reason.

I have just returned from abroad and I need to pick up some things from my office. Can I do this? (Updated 18 March 2020 at 7.45)
No, you can’t. Since you have returned from abroad, you will need to stay at home for 14 days as a safety precaution before visiting the campus and, as the facilities are closed, you will need permission from your supervisor. Please contact your supervisor to find the best solution to your situation.

Which operations and duties are considered critical? (Updated 18 March 2020 at 7.45)
Each faculty and unit has its own preparedness plan where the critical operations and activities have been defined. Please contact your supervisor for more information.

Can I continue my research? (Updated 18 March 2020 at 7.45)
Yes, if your research has been determined critical (see above). No new research should be initiated at this time.

Will the closing of the facilities lead to lay-offs? (Updated 18 March 2020 at 7.45)
No, it won’t.

Will all the facilities really be closed down? What about general exams and electronic Exams? (Updated 18 March 2020 at 7.45)
Yes, all the facilities will really be closed. No general exams or electronic Exams are held in the university’s facilities. Please wait for further information from your teacher.

What will happen to books borrowed from the university’s library? Will I have to pay overdue fines? (Updated 18 March 2020 at 7.45)
Not to worry: loan periods will be extended and you don’t have to pay overdue fines. Please see the library’s website for more information: www.uef.fi/kirjasto

What will happen to the campus restaurants? Where can I buy subsidised lunch? (Updated 8 April 2020 at 14.00)
Take out lunch subsidised by Kela will become available for purchase to students in the Carelia (entrance A) and Snellmania (entrance I) restaurants starting on 15 April 2020. Lunch is available from Monday to Friday at 11–14. Students can purchase two take out lunches for themselves at a time, and they can also purchase take out lunch for one fellow student (2 + 2 lunches in total, a valid student card for both students must be presented). The restaurants have special instructions relating to hygiene and safety in place.

Is internal mail being delivered? (Updated 19 March 2020 at 1.53)
Incoming and outgoing mail is delivered, and so is mail between the campuses. Mail received by the Registry Office is also picked up from the university on a regular basis.

Are the cashier’s offices open? (Updated 19 March 2020 at 1.53)
No, they are not. The cashier’s offices are closed for the time being. When necessary, goods or services can be invoiced.

I need to return my keys and access badge, but the university is closed. What should I do? (Updated 27 March 2020 at 5.33)
Keys and access badges can be returned to the return chute of Facilities Management in a closed envelope. Please include your contact details (name, telephone number and email) and, when necessary, your bank account number so that we can return the key deposit fee. You can also send your bank account details in a separate email. The return chutes can be found in the Snellmania building in Kuopio (entrance B, next to the 1st floor loading dock, porters’ facilities), and in the Aurora building in Joensuu (entrance B, service desk in the lobby, in line with the opening hours of the FSHS).