Arrangements relating to public examinations of doctoral dissertations

(Updated 1 April 2020 at 5.00.)

No public examinations of doctoral dissertations are organised in the university's facilities during the university lockdown.

The doctoral candidate may, if he or she so wishes, ask for the public examination to be postponed to a later date.

During the lockdown, public examinations of doctoral dissertations are organised via videoconferencing solutions (e.g. Lifesize virtual room + live streaming). This applies to public examinations organised from 18 March 2020 onwards, effective until further notice. In technical issues, always contact the IT Service Desk (servicedesk@uef.fi).

The doctoral candidate makes sure that the doctoral dissertation is on public display, as a link to the electronic publication, 10 days before the public examination. The library provides remote support for putting the electronic version on public display.

 

Here are also some practical instructions:

• The audience must be notified of how they can follow the public examination. A link to the meeting must be made available in a clear manner. The link must also be sent to the university’s Communications and Media Relations well in advance of the event, so that it can be included in the doctoral dissertation press release on the university’s website.

• The opponent, the custos and the doctoral candidate participate in the public examination via the videoconferencing link.

• At the end of the public examination, the audience can pose questions to the custos, if they have any remarks on the dissertation. Possible questions from the audience can also be taken via a chat function that is being monitored by the custos or by some other separately appointed person.

• After the public examination, the virtual room can be opened to the doctoral candidate’s close friends and family for thank you speeches, or a separate room can be created for this purpose (a link to this room must be provided beforehand).

• Coffee for the audience and the post-doctoral party, karonkka, are not part of the official public examination, and the decision on how to organise these is up to the doctoral candidate. It is, however, strongly recommended that these events not be organised at this stage of the epidemic.