(updated 25 March at 13.45)

Record lectures on your own computer


Before recording your lecture, make sure you have a working microphone for voice recording. Headset works well for recording. You can test your microphone e.g. by creating a short recording. Microphone should be visible in audio equipments (speaker icon on PC). Sound quality can be improved by placing the microphone well and adjusting the volume. 

Video recording using Lifesize Cloud

Lifesize livestream creates recording automatically and it can be downloaded from the service. Book Lifesize service by contacting servicedesk@uef.fi.

Video recording using PowerPoint


PowerPoint’s record feature allows creating a recording that includes slides and voice. Here is how to create a recording:  
 
1.    Open Slide Show -tab
2.    Click Record Slide Show

Slide show tab and Record Slide Show tab of Powerpoint

3.    Choose the microphone you want, and make sure that the microphone is available (no slash on top of icon Icon of microphone )
4.    Click SAVE

Start recording using Powerpoint.

Recording starts. In record mode, you can move from slide to another, pause and stop recording and draw on top of slides with drawing tools that are visible on the bottom. Record mode creates its own video/voice recording for each slide. It is possible to record on every slide and each slide at a time, if needed. Presentation can be saved as a normal editable PowerPoint file that includes audio/images.  
 
Video is created by saving the presentation as MP4 format:
1.    Click File
2.    Choose Save as
3.    Choose Browse
4.    Change Save as type to MPEG-4 -video (*.mp4) and click Save. Video will be saved as MP4 file to the location you have chosen on your computer. Please note that saving the presentation in video format may take some time.  

Saving a MPEG-4 video

Video recording using Skype for Business

Skype for Business application allows creating a video recording that includes slides and audio. Application creates an MP4 file that is saved on your computer.
1.    Open Skype for Business and start a meeting.
2.    Choose… > Start recording. Recording starts, and icon indicating that will appear on top of the screen Recording icon, grey circle with a red circule inside, blinking. Recording can be paused/stopped with buttons Pause ans stop buttons, grey lines and a square that are visible at the bottom of the screen.

Settings icon with the menu of the options, opens from the three dots on the right corner down of the Skype icon.

While recording, functions such as web cam, audio control and content sharing can be used. Record will include the voice and screen that is shared during the recording. For an example, you can share your computer’s desktop (Share your desktop) or the content of your PowerPoint files (Share PowerPoint files).

Icon menu of different sharing options for the participants of the Skype meeting. Open from the icon of a screen, down of the Skype icon.

When recording has ended, you can see the video file in Manage Recordings. It can be found e.g. … > Manage Recordings. You can see the saved files on the list. You can manage the file by clicking it and then choosing the action needed from the right. File can be opened in folder by clicking Browse…

Manage recordings and saved files.

Video recording using Zoom

Zoom application enables creating a video recording with a built-in record function. Once recorded, the record will be saved on your own computer > Documents folder > Zoom folder. Folder is named after the date that the record was made, e.g. Documents/Zoom/2019-07-11 12.15.00 firstname.lastname@uef.fi’s Zoom Meeting 111222333. Normally the video is saved to a file named zoom_0 in the folder. 
How to record:
1.    Open a Zoom meeting
2.    Take mouse cursor to the bottom of the screen and choose Record. Record icon. Application starts recording.
3.    You can control the recording with Pause/Stop Recording buttons Icons of pause and stop recording.that can be found at the bottom of the screen.  
When you finish the meeting, Zoom will automatically create the record to Documents/Zoom folder. Zoom will create a record each time you press the Stop button. Records will be named zoom_0.mp4, zoom_1.mp4 etc.

Voice recording using Audacity

Audacity is a free audio editor application with diverse features. Application enables recording and processing of audio.
How to record:
1.    Choose connected recording device from the toolbox (dropdown menu). Device can be e.g. USB headset.
2.    Adjust the sliders until your mic is recording at the levels you want. You can test your recording device by clicking the area that is meant for monitoring the sliders (click to start monitoring).
3.    Recording starts by clicking the red record button on the toolbar. Record audio and press stop when finished.  

Audio editor application. Replay button with triangle icon on the left corner, sound level icon on right corner with numbers, voice slider adjustment under the sound levels. Choose recording device with a microphone icon in the middle.

How to save recording as an audio file:
1.    Select File
2.    Select Export > Export as MP3
3.    Name your file and click Save > If needed, fill metadata and click OK.
If MP3 file isn’t working, use another file format (e.g. WAV format). Please notice that recording may take a lot of storage space. 

How to share lecture recordings

 

Uploading to UEF media server (Planet eStream) is not advised due to a possible overload on the server. Instead, recordings should be shared through following services:

 

Microsoft Stream

Microsoft Stream is a video platform that is part of Office 365 software services. Microsoft Stream enables sharing lecture recordings. Recordings can be shared as links or be embedded to web sites, e.g. to Moodle. Microsoft Stream can be found from Heimo’s “waffle menu” -icon. You can share your videos to be seen by internal users. To be able to watch a video that is shared through Stream, you need UEF account.

How to upload a video:

Sign in to Heimo and open the waffle menu > Stream

Click Create > Upload video

Choose browse and search for the video from your computer – video begins to upload to Stream immediately. Sharing and embedding works when you have picked “Allow everyone in your company to view this video” from permissions -tab.

Name your video, give description and click “Publish”

Uploaded video will be converted in to streamable mode. After converting, you will receive an email that includes a link to your video. Video will also be found from your own videos under the title My content > Videos. 

How to share a video:

Open the video in Stream  

Click Share

Copy the link or the embedded link (embed -tab) of the video. You can share the link or embedded link e.g. in Moodle workspace.  

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Tip: You can add Recording tab to PowerPoint’s desktop version. From recording tab, you can publish directly to Stream service. Recording tab can be added by clicking the ribbon with the right button of your mouse > Customize the Ribbon… > search for Recording on the list, select it and click OK.

Youtube

Youtube video platform enables sharing hidden videos. This means that they can’t be found directly using search engines. Hidden video is also called Public unlisted video. Receivers can open hidden video with a link that takes them straight to the video. 

How to upload a video

How to share a video

 

OneDrive and Google Drive

Videos can also be shared through online data/file storages, such as OneDrive for Business or external services, such as Google Drive. Upload the video to the service like any other file and share the link.  Please note that online file storages may not be optimized to handle files in video formats, so primarily other methods are recommended for sharing recordings. When using online storages, it is good to be aware that receivers can download the file on their own computers.

 
Sharing a file in OneDrive for Business:

1. Log in to Office 365 and open OneDrive for Business. You can find the app from Office waffle.
2. Select the file you want to share by clicking square/circle before the file name.
3. Click Share button.
4. Click on ”People you specify can view >”. Link settings should open.
5. Choose who can open the file: People in University of Eastern Finland with the link = only people who log in to Office 365 using UEF credentials will be able to open the file, Anyone with the link = anyone who gets the link can view the file it’s pointing to.
6. Accept changes by selecting Apply.
7. Copy the link by clicking Copy Link.