Evaluation of a Doctoral Dissertation

Before evaluation the doctoral dissertation must be tested in electronic plagiarism detection system Turnitin.

The doctoral candidate applies for permission to defend his/hers doctoral dissertation in public by filling a form and gives in the dissertation manuscript in one pdf-document to the address: FiloDoctoralstudies(at)uef.fi

The Dean appoints, on the basis of the proposal made by the Head of School, at least two examiners to the dissertation manuscript. They are chosen, if possible, from outside the student's faculty. The supervisor cannot be one of the examiners. Furthermore, a person cannot be appointed as an examiner if he/she has written publications or participated in research projects with the postgraduate student during the student's doctoral studies or if he/she is otherwise disqualified. The Dean decides on giving the doctoral candidate permission for public examination on the basis on the preliminary examiner's statements and the candidate's possible rejoinder.

The doctoral dissertation is graded by the Faculty Council after the public examination. The Dean appoints, on the basis of the proposal made by the Head of School, one or two opponents, a chairman of the public examination (a Custos), and a faculty representative to grade the dissertation. The opponent must come from outside the University of Eastern Finland and be at least a docent or hold a corresponding scientific qualification. A person cannot be appointed as an opponent if he/she has written publications or participated in research projects with the postgraduate student during the student's postgraduate studies or if he/she is otherwise disqualified. The faculty representative must hold at least a doctoral degree in the same or related subject. The representative familiarises him/herself with the dissertation and observes the public examination. After the public examination, the Custos, the opponent(s) and the faculty representative hold a meeting to discuss grading. The Custos then writes a statement about the proceedings of the public examination. After the public examination, both the opponent(s) and the faculty representative write a statement about the dissertation and the public examination.

In their statements, the opponent(s) and the faculty representative propose one of the following grades to the approved dissertation: approbatur, lubenter approbatur, non sine laude approbatur, cum laude approbatur, magna cum laude approbatur, eximia cum laude approbatur or laudatur. Before the dissertation is graded, the postgraduate student must be reserved the opportunity to write a rejoinder to the statements. The faculty council will grade the dissertation on the basis of these statements.

Evaluation of a Licentiate Thesis

Before evaluation the licentiate thesis must be tested in electronic plagiarism detection system Turnitin.

The student gives in the manuscript of licentiate thesis in one pdf-document to the address: FiloDoctoralstudies(at)uef.fi

The Dean appoints, on the basis of the proposal made by the Head of School, at least two examiners to grade the licentiate thesis. The examiners must hold a doctoral degree. The thesis supervisor cannot be an examiner. A person cannot be appointed as an examiner if he/she has written publications or participated in research projects with the doctoral student during the student's doctoral studies or if he/she is otherwise disqualified.

The examiners must give a written statement which includes a proposed grade. The doctoral student has the right to submit a rejoinder to the examiners' statement. After the licentiate thesis has been approved, it will be graded either pass or pass with distinction. Before the licentiate thesis is graded, the doctoral student has the opportunity to write a rejoinder to the examiners' statements.

A public examination can be arranged to grade the licentiate thesis. The doctoral programme for which the thesis was written is responsible for organising the examination. If a public examination is held, the examiners give their statements after it has taken place.

Licentiate theses are graded by the Dean.

Plagiarism detection

Plagiarism detection is obligatory for doctoral dissertations and licentiate theses before evaluation process .

The University of Eastern Finland uses an electronic plagiarism detection system, Turnitin. In addition to verifying the originality of a thesis, the system can also be used to guide students towards the correct quotation and referencing practices required in high-quality academic texts.

The Turnitin system has been integrated into the Moodle online learning environment.

Instructions on the use of a plagiarism detection system for licentiate theses and doctoral dissertations at the Philosophical Faculty

•    The main supervisors provide the students with the title of the Moodle course and the course key, enabling them to find the Turnitin plagiarism detection tool.
•    Students submit their texts to the Turnitin tool as a single doc or docx file. Students should note that one of the Turnitin tools will save the students' work and the other one will not.
•    Students must inform their instructors once the Turnitin report is completed.
•    Plagiarism detection must be carried out before submitting the licentiate thesis for assessment. If authors of theses wish, they may save or archive their work in the Turnitin database at this stage.
•    Plagiarism detection must be carried out before submitting the doctoral dissertation for assessment. If authors of doctoral dissertations wish, they may save or archive the work in the Turnitin database at this stage.
•    In the case of doctoral dissertations and licentiate theses consisting of articles, only previously unpublished texts will be checked, i.e., the summary and any previously unpublished articles.  They must be submitted in the Turnitin tool as a single file!
•    If significant changes are made to the doctoral dissertation after the preliminary assessment, the author should run the plagiarism check before publishing the work.
•    Instructors check the plagiarism detection report and, if necessary, go through the results with students. Instructors must check the report within two weeks of its completion and the notification received from students.
•    Students will make corrections to their work according to any feedback given. After corrections, the work can only be submitted for plagiarism detection one more time.
•    Before the assessment process, instructors will inform the faculty administration in writing of whether, in their opinion and based on the plagiarism detection report, the work is acceptable.
•    The reports are stored for one year.
•    If they wish, students may use their initiative and run the Turnitin tool on their texts at various stages of the work. We recommend that authors of licentiate theses and doctoral dissertations use their initiative and check any articles intended for the thesis in students' Turnitin before sending the work to publishers,  http://www.uef.fi/fi/opiskelu/sahkoinen-plagiaatintunnistus

For more information you may turn to Ms. Kaisu Kortelainen, Amanuensis, kaisu.kortelainen(at)uef.fi