Publishing your dissertation
After your faculty has given you permission to defend the dissertation, you may publish it. The dissertations are usually published both in print and electronically. The University of Eastern Finland and many research centres have publications series, which publish doctoral dissertations. The University of Eastern Finland publication series have sub-series for dissertations. You have to follow publishing instructions of your own sub-series.
The dissertation must be published at least 10 days before the public examination. It is up to the candidate to make sure that the dissertation is available for viewing at the University Library by the deadline. It is not necessary to have the dissertation printed.
1. After the faculty has given the doctoral candidate permission for public examination, the doctoral dissertation can be published.
2. The doctoral student is responsible for preparing the dissertation for publication. The editor-in-chief decides on the layout of the text. The doctoral student also takes care of the layout in practice. It is recommended to use the layout template from the beginning of the dissertation writing process.
3. As the author, the doctoral student is responsible for acquiring copyrights and publication rights for the articles and other materials in the dissertation. An article-based dissertation is published in full only if the original article publishers have given their written consent to republish the articles in the university’s publication series. The permission for reprinting must be announced on a separate page at the beginning of each article, in the table of contents and after other possible indexes. E.g. ’Printed with the kind permission of [publisher’s name]’
4. The doctoral student applies for publication permission from the publication series’ editor. After receiving the publication permission, the student signs a publication contract with the editor-in-chief.
5. The doctoral student requests an ISBN code for the dissertation from by using the web-form.
6. The doctoral student writes a content description for the dissertation together with the library, either by email or through a personal appointment with an informatician (further information from the library customer service points).
7. The doctoral student manages the printing of the dissertation.
8. The doctoral student checka the proof version. A proof must always be printed before the thesis is published. The editor-in-chief gives printing permission.
9. The doctoral student sees to the printing and distribution of the dissertation. The print run contains: exchange copies, copies for the library collections, free copies, copies distributed to the university community, an archive copy and copies for sale. The custom has been to send the dissertation to the Rector of the student’s home campus, the Dean of the Faculty and the Professor of the student’s subject. Copies of the dissertation are sent to the opponent and the Custos well before the public examination. The library will forward the exchange copies funded by the university to its exchange partners and incorporates them into its collections. The library is also responsible for selling the dissertation and determines the price.
10. The doctoral student must take the dissertation to the library of his/her home campus at least ten days before the public examination.
In order to publish one's thesis in the faculty of health sciences series (Publications of the University of Eastern Finland. Dissertations in Health Sciences) it must be edited according to the Faculty style sheet, language is impeccable and it follows the Faculty publishing instructions.
In the case of an article based thesis containg published articles, articles in or accepted to press, or is based on published articles, the defendant is responsible for aquiring the reprinting permissions from the publisher.
If the article has only been submitted for publication, one must carefully consider whether it should be included in the thesis.
After the pre-examiners have submitted their statemets to the faculty, the Dean makes the decicion on permission for the public defense.
After getting the permission and correcting the manuscript accroding to the pre-examiner's suggestions, the defendant ensures that
- thesis is edited accirding to the faculty style sheet
- language is impeccable
- publishing instructions are obeyed
In the meeting the defendant and the editor will fill in and sign the publishing agreement and thus enter the thesis in the faculty publication series Publications of the University of Eastern Finland. Dissertations in Health Sciences. An adequete time should be reserved from entering to the series to the public defense (at least six weeks) to allow enough time for editing and printing.
In addition, an agreement on electronic publication, will be filled in and signed by the defendant and the editor. All publications in the University publication series will also be publised electronically. After the meeting the defendant will ask libaray's signature on the electronic publishing agreement and asks for the international standard numbers (ISSN and ISBN) from the library (firstname.lastname@example.org) or with an electronic form (link below). The numbers should also be sent to the editor.
- Professor Tomi Laitinen (editor-in-chief), Institute of Clinical Medicine, tomi.laitinen(at)uef.fi, tel. 044 711 3279
- Associate Professor Tarja Kvist, Department of Nursing Science, tarja.kvist(at)uef.fi, tel. 040 355 2623
- Associate Professor Tarja Malm, A. I. Virtanen Institute, tarja.malm(at)uef.fi, tel. 050 387 1881
- Professor Kai Kaarniranta, Institute of Clinical Medicine, kai.kaarniranta(at)uef.fi, tel. 044 059 3290
- University Lecturer Veli-Pekka Ranta, School of Pharmacy, veli-pekka.ranta(at)uef.fi, tel. 040 355 2494
Instructions and forms
- Publishing instructions
- Publishing agreement (intra)
- International standard (ISBN, ISSN) request
- Electronic publishing agreement (intra)
- Article based dissertation
- Paragraph dissertation
- Cover layouts (intra)
The number of copies in the first edition is defined in the publishing agreement.
At the Faculty of Health Sciences, the doctoral candidate covers the costs of:
- the copies for the opponent and the custos
- the copies to be delivered to members of the university (Rector, Academic Rector, Dean, professors representing the doctoral candidate's subject)
- the copies to be put on display at and archived by the UEF Library
(5 copies >> Grano and Juvenes will mail these to the campus library in Snellmania)
- the legal deposit copies for the National Library of Finland
(6 copies >> Grano and Juvenes will mail these to the National Library)
- other possible copies (decided by the doctoral candidate)
The doctoral candidate is responsible for the delivery of the copies, unless otherwise agreed. If the doctoral candidate uses some other printing house than Grano or Juvenes, the doctoral candidate is responsible for delivering all the required copies as defined above.
The thesis can be printed at any printing service when costs are covered by a private person. If university covers the costs, the printing house defined by the university must be used. The doctoral candidate is responsible for the priting process and proof reading.
The above mentioned is a summary of the printing process. The doctoral candidate should carefully read the detailed publication instructions with technical writing instructions. The cover of the thesis is done at the printing house according to the model layouts.
Dissertation printing cost compensation
Faculty of Health sciences compensates dissertation printing costs up to 400€ / dissertation. Compensation is available only when printing is ordered from printing house that University has an agreement with (Grano). As agreed between printing house Grano and Faculty, the defendant should announce when ordering the printing, that an invoice of max. 400€ including VAT, can be sent directly to the Faculty. In case the printing costs are less than 400€, the one invoice can be sent to the Faculty. As a reference, the name of the defendant, date of defense, and code 400010, should be mentioned in the invoice.