Registration instructions for international exchange and visiting students - academic year 2018-2019

These instructions concern international exchange students.

Academic year and registration

The academic year at the University of Eastern Finland officially begins on 1 August and ends on 31 July. The autumn semester courses will begin on 3 September 2018 and the spring semester courses on 7 January 2019.

All international exchange students must register as being present at Student and Learning Services. The registration has to be done in person. Upon registration, your information will be entered into the student register and you will be given a student number and a user account for the university's IT services (email, WebOodi). Please note that if your study period continues after December, even for one month, you must register as being present for the spring semester also.

Please present the following documents upon registration:

1. your identification card (ID card or passport)

2. your registration form duly filled out and signed

3. your receipt of the payment of the Student Union membership fee (a receipt issued by your bank, an ATM receipt or a print out from your online bank), if you choose to join the student union. See the next chapter 'Student Union Membership'.

You should register in person at Student and Learning Services. The service hours are Mon-Fri 10-15 (during 1.6.-31.8. 10 am-2 pm). 

Joensuu Campus: Student and Learning Services
Visiting address: Yliopistokatu 2, Aurora Building A, 1st floor.
Mailing address: P.O. Box 111, FI-80101 Joensuu, Finland
Tel. +358 294 458 900, Fax +358 13 318 110, Email: opiskelu(at)uef.fi  

Kuopio Campus: Student and Learning Services
Visiting address: Yliopistonranta 1 C, Canthia Building
Mailing address: P.O. Box 1627, FI-70211 Kuopio, Finland
Tel. +358 294 458 900, Fax +358 17 162 323, Email: opiskelu(at)uef.fi

Student union membership                                     

The Student Union membership fee is €126 for the full academic year or €65 for the autumn and spring semester each.

The Student Union (ISYY) membership is voluntary for international exchange students; however, it is highly recommended. The Student Union (ISYY) membership will entitle you to the services provided by the Finnish Student Health Service (FSHS) and many other benefits.

You should pay the Student Union (ISYY) membership fee into following Student Union bank account. Remember to show the payment receipt when you are registering. If you pay the fee abroad, please note that you are responsible for any transfer fees that your bank may charge! You can also pay the fee in cash at any Finnish bank after your arrival.

Recipient: Student Union of the University of Eastern Finland
Recipient's address: Yliopistokatu 7, FI-80100 Joensuu, Finland
Bank name: Osuuspankki/OP Bank/Pohjola Bank Plc
Bank address: Koskikatu 9, FI-80100 Joensuu, Finland
IBAN: FI37 5770 0520 2461 63                  
BIC/SWIFT: OKOYFIHH
Reference number: 50005
Fee: 126 €/academic year or 65 €/one semester

Student card

Students who have paid the Student Union (ISYY) membership fee can order a student card. How to order your student card, see page Student card and the term sticker.

When you register at the university, you will get a confirmation of registration. By showing this confirmation, you will get a discount on meals at the campus restaurants and you are entitled to use the services provided by Finnish Student Health Service (FSHS) until you get your student card. 

Finnish personal identity code

International students staying longer than three months in Finland should obtain a Finnish Personal Identity Code (henkilötunnus). You need it for e.g. activating your digital student card, opening a bank account, and for university database and statistical purposes. The personal identity code will also make it easier to deal with different Finnish authorities.

In order to get a Finnish Personal Identity Code you have to visit the local Register Office during the first three months of your stay. Ask to be registered in the Finnish Population Information System - this means that you get your Identity Code and your postal address in Joensuu/Kuopio is registered.

After receiving the identity code, please inform the Student and Learning Services about it either by visiting the office or sending an email. You can visit our office and present the identity card or another document that displays the identity code. If you cannot visit our office in person, you can also inform us on your identity number by email: opiskelu(at)uef.fi. Your identity code will be entered into the student register only after the Student and Learning Services receive it, and only after that you will be able to order your digital student card.

Students from non-EU/ETA countries can apply for the identity code when applying for the residence permit. Read more.

 Activating your user account for the university's IT services

Upon registration, students will receive a one-time code with which they can activate their user account for the university's IT services online. The user account is needed to log in to the university network, to read email and to sign up for courses and exams electronically. Further instructions on how to activate the user account

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Registration at the university comes under the provisions of the Universities Act (558/2009).