Registration instructions for doctoral students already enrolled at the University of Eastern Finland - academic year 2017-2018

Registration at the university comes under the provisions of the Universities Act (558/2009.

These instructions concern postgraduate students who are enrolled at the University of Eastern Finland and are studying for a licentiate or doctoral degree.

Academic year and registration period

The academic year at the University of Eastern Finland begins on 1 August and ends on 31 July.

All students, including postgraduate students, must register for each academic year either as being present or absent. Students who fail to register at the university during the registration period will lose their right to study and their information will be removed from the university registers. Students who have been removed from the university registers must re-apply for admission.

Registration period: Postgraduate students who are already enrolled at the university should register for the academic year 2017-2018 between 2 May and 15 September 2017.

Students should register electronically in WebOodi. Payment of the Student Union membership fee is voluntary for postgraduate students and it should be paid upon registration in WebOodi. You will need online banking codes to make the payment. You can also register by sending an email or calling Student and Learning Services.

Registration as being present in WebOodi

1.        Log in to WebOodi 

2.        To register in WebOodi, go to the left side bar and click the Tools -> Annual registration links. The registration involves 4 stages and each of the stages has instructions.

Stage 1: Check your personal data and the conditions for giving out student information. Correct any errors you might discover and tick the box next to the sentence "I have checked my information and the conditions for giving out student information". Select the semesters for which you wish to register. Those wishing to register for the full academic year should select both the semesters. Then click the Register button.

Stage 2: A form for the payment of the Student Union membership fee will now appear on the screen. If you wish, you can pay the membership fee. Payment of the membership fee is voluntary for postgraduate students, i.e. you can register also without paying the Student Union membership fee. See "Student Union Membership and Membership Fees" below.

Stage 3: If you choose to pay the Student Union membership fee, check the payment form and proceed to online bank. This stage does not concern those registering without paying the Student Union membership fee.

Stage 4: You will get a confirmation of your registration and your registration status will be updated immediately.

3.        If you paid the Student Union membership fee, get the semester sticker for your student card at the Student Union.

Registration as being absent

It is also possible to register at the university as being absent. Students registering as being absent will not take any courses or sit any exams during the semester/academic year in question.  Students registering as being absent should also register within the registration period in WebOodi.

1.        Log in to WebOodi 

2.      To register in WebOodi, go to the left side bar and click the Other -> Term registration links.

3.      Check your personal data and the conditions for giving out student information and correct any errors you might discover. Then tick the box next to the sentence "I have checked my information and the conditions for giving out student information" and select the semesters for which you wish to register as being absent. Those wishing to register for the full academic year should select both the semesters. Then click the Register button.

4.        You will get a confirmation of your registration.

You can also register as being absent by sending an email or calling Student and Learning Services. Remember to give your name and student number when registering as being absent by email.

Failing to register

A student who fails to register during the registration period will be removed from the university registers and he or she will need to re-apply for admission as a student using a separate form. The student will also be charged a re-registration fee (€35) (the collection of the re-registration fee is stipulated in the Ministry of Education decree 1082/2009). Read more.

User account for the university's IT services

All students need a user account for the university's IT services to use the university network, to log in to WebOodi and to read their email. If you haven't received or you have forgotten your username or password, please contact the IT Centre: servicedesk(at)uef.fi.

Student union membership and membership fees

Payment of the Student Union membership fee is voluntary for postgraduate students, i.e. students competing a licentiate or doctoral degree. The membership fee for the full academic year is €56 and €30,5 for the autumn or spring semester each. The membership fee should be paid in WebOodi upon registration. The fee can be paid using your online banking codes. If you don't have the required online banking codes, you can print out a payment form from WebOodi.

Postgraduate students are not entitled to the same student benefits as graduate students. For example, postgraduate students are not entitled to discounts on train and bus fares and they may not use the health care services provided by the FSHS. For further information on student benefits, please contact the Student Union of the University of Eastern Finland (ISYY).

The Student Union of the University of Eastern Finland (ISYY) operates on three campuses.

  • Joensuu office: Yliopistokatu 7, 80100 Joensuu, tel. +358 50 341 6346. Open Mon, Tue, Thu, 10–15 (10am–3pm), Fri 10-13 (10am-1pm), Wed closed.
  • Kuopio office: Yliopistonranta 3, 70211 Kuopio, tel. +358 44 576 8419. Mon, Tue, Thu, 10–15 (10am–3pm), Fri 10-13 (10am-1pm), Wed closed.
  • Savonlinna office: Kuninkaankartanonkatu 7, 57101 Savonlinna, tel. +358 44 576 8430. Open Mon-Thu 10–14 (10am–2pm) and Fri 10–13 (10am–1pm).

Student and learning services

If you have any questions about how to register at the university, please contact Student and Learning Services.