Working from home

Staff members will start working remotely from their homes. Only critical and necessary duties pertaining to research, online teaching and supporting services will continue to be performed in the university’s facilities. Staff members should contact their own supervisor in all questions relating to work arrangements and remote work.

IT instructions for working remotely

 

Can I work remotely from home to protect myself from the coronavirus?
Yes, you can and you should. The facilities of the University of Eastern Finland were closed on 17 March 2020 at 16.00, in accordance with the instructions issued by the Finnish Government on 16 March. Most employees are now working from their home.

What are the principles of remote work?

When the employer orders the employee to work remotely from home, the following procedures are followed:

1.    In roles where working from home is possible, work and the payment of salary continue normally.
2.    In roles where working from home is not possible and the employer orders the employee to stay home, the payment of salary continues normally. The employee’s supervisor charts the employee’s possibilities to perform other duties that are suitable for working from home.
3.    If the employee falls ill during this period, he or she is entitled to sick pay, in accordance with the Collective Agreement. In this case, the employee has no obligation to work.
4.    If a physician in charge of infectious diseases orders the employee to isolation by the Act on Infectious Diseases due to exposure or suspected exposure, the employee is entitled to sick pay.
5.    If a physician in charge of infectious diseases orders the employee to quarantine by the Act on Infectious Diseases due to exposure or suspected exposure,  
a.    the employee has an obligation to work, if he or she is fit to work and his or her duties can be performed remotely from home. In this case, the university has the obligation to pay salary.
b.    If the employee is in quarantine but is not fit to work or does not work, the employee is entitled to sickness allowance on account of an infectious disease. In the event of a quarantine or isolation, the university will provide separate instruction to the persons affected.

Remote work and the duties to be performed during remote work are agreed upon with the supervisor orally at first.  If remote work continues, a written agreement may become necessary, if so required by the supervisor or the employee. In this case, the remote work template available in Heimo can be used for concluding an agreement on remote work.

Does everybody have the necessary tools and devices to work from home? What should I do if I'm missing something essential? (Updated 16 March 2020 at 10.15)
At UEF, approximately 80% of computers used by the staff are laptops. Many of the services at the disposal of the academic community can be used on workstations/computers that have access to the internet, and also from computers/devices at home. If you are missing something essential, please contact your supervisor to discuss the situation.

IT instructions on working remotely can be found at http://www.uef.fi/en/713
Certain programs can be installed on home computers within the scope of the university’s license agreements. More detailed instructions are available at https://studentuef.sharepoint.com/sites/heimo_en/services/software-and-licenses/Pages/Software-for-home-computers.aspx

What if I break my computer or display when working from home? Does the university's insurance policy cover these kinds of accidents? (Updated 20 March 2020 at 7.23)
If an employee on purpose or as a result of negligence (other than slight negligence) breaks a piece of equipment, the employee is, in accordance with the Tort Liability Act, responsible for the damage caused. In other situations, the employee’s unit takes care of the costs of the damage caused by the employee. The excess in the university’s property insurance policy is 10,000 euros, which in practice means that no reimbursement is available from the insurance policy, as damages tend to remain under 10,000 euros. If the piece of equipment is broken not by the employee but by someone else, the regulations of the Tort Liability Act are applied. In case of an accident, it is also possible to chart whether the employee’s liability insurance included in his or her household insurance covers the damage.

What if I’m placed in quarantine?
If you are placed in quarantine, contact your supervisor without any delay.
Kela can pay a sickness allowance on account of an infectious diseases to employees who have been ordered to stay away from work in order to prevent the spread of a communicable disease such as the novel coronavirus. The sickness allowance is also available to the provider of a child under the age of 16 who is placed in quarantine, making it impossible for the provider to continue working while the quarantine is in effect. More information: https://www.kela.fi/web/en/news-archive/-/asset_publisher/lN08GY2nIrZo/content/sickness-allowance-on-account-of-an-infectious-disease-provides-loss-of-income-compensation-for-persons-placed-in-quarantine

I have only mild symptoms of the flu, can I come to work? (Updated 16 March 2020 at 11.23)
At this time, you should stay home, either on sick leave or working remotely, even if your symptoms are only mild.

What are the practices relating to sick leaves at the moment? (Updated 16 March 2020 at 16.35)
In order to ease the load on health care services, staff members can go on sick leave for 7 consecutive days by informing their supervisor and obtaining his or her permission, and no visit to the occupational health care is required.  The same also applies to situations where an employee’s child is ill.

I have small children at home and working from home is very difficult. I won’t be able to be as efficient as normally. Will I nevertheless get paid? (Updated 18 March 2020 at 7.45)
You will get paid during working from home. Do note, however, that your obligation to work is the same as when you would be working at the office.

I’m unable to perform my duties from home. What should I do? (Updated 18 March 2020 at 7.45)
Please contact your supervisor who will chart your possibilities to do some alternative work. You will nevertheless get paid normally.